Executive Assistant to Director – Job Description

Executive Assistant to Director
Job Description

Key Responsibility

  • Provide direct support to the CEO/Director in daily operations, including document drafting, material preparation, task tracking, and execution follow-up.
  • Act as a communication bridge between the executive team and internal departments, ensuring smooth information flow and timely implementation of directives.
  • Coordinate with cross-functional teams to implement internal policies and processes related to HR, legal, and administration.
  • Manage and monitor legal matters, contracts, and all related documentation in alignment with company requirements.
  • Support business development activities by preparing materials and tracking partner and client relationships under the Director’s guidance.
  • Prepare content and assist in organizing meetings, events, and internal programs.
  • Perform additional tasks and responsibilities as assigned by the CEO/Director.

Qualification Requirements​

Technical Skills

  • Bachelor’s degree in Business Administration, Law, HR, IT, or related fields
  • 2–3+ years of experience as an Executive Assistant or equivalent role
  • Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)
  • Professional document writing and reporting skills
  • Good command of English (written and spoken)
  • Hands-on experience using AI tools (ChatGPT, Copilot, etc.) to improve productivity
  • Strong organizational skills with the ability to manage multiple tasks and prioritie

Priorities (not a must-have)

  • Experience working in cross-functional or fast-paced environments
  • Basic understanding of corporate legal and internal operations
  • Exposure to business development or partnership support
  • Proactive use of AI tools to optimize workflows and efficiency

Personal Skills

  • Strong ownership mindset with high accountability
  • Detail-oriented with a high level of confidentiality
  • Professional working style and strong communication skills
  • Proactive, responsive, and solution-oriented attitude
  • Ability to adapt quickly and handle dynamic workloads
  • Curious and eager to learn, especially in leveraging AI for work

Compensation & Benefits​

Insurance & Salary

  • Vietnam labor regulations
  • Healthy Insurance
  • Competitive and high salary
  • Review salary twice a year (April and October (exceptional))
  • 13th month-salary
  • Reward of the end the year
  • Raised on for achieving English and Technical certificates

Career Development & Training

  • Career Path clearly
  • Projects in many domain
  • Everyone is willing to support each other.
  • Trained soft skills and SCRUM/Agile
  • Taking part in a clear, pre-defined training path along the career path on Microsoft Learning platform, PluralSight, etc.
  • Evaluating skill progress via courses’ exams
  • Utilize unlimited courses on training platforms to broaden your own knowledge and competency
  • Real environment provided (Cloud credit, software/tools licenses, etc.) for R&D and practice

Extra Activities

  • Office happy hours, Teambuilding, Company trip, Wedding, Birthday, …
  • Sport clubs: soccer, badminton, games, …

Application Process

  • Only one – round: about 60 minutes (HR and Technical Department); 
  • Interview Address: 51 Hoang Viet, Tan Binh, Ho Chi Minh

Please send your CV to rec[@]nois[.]vn to proceed or contact +84 28 6681 0782 (HR Dept) for more information.

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